Hotel Management Software for multiple workstations
| Number of rooms/beds | First year net price | Annual prolongation net price |
|---|---|---|
| 1 - 10 | 200 zł | 90 zł |
| 11 - 16 | 300 zł | 120 zł |
| 17 - 28 | 450 zł | 170 zł |
| 29 - 60 | 650 zł | 190 zł |
| Above 60 | 850 zł | 220 zł |
| Online MySQL database hosting | 60 zł | 60 zł |
The annual license offer you the following benefits:
– all available modules and functions listed below,
– access to updates,
– 24/7 technical support in case of an emergency.
Possible discounts:
– 5% – for placing a logo of our software at your website (details),
– 10% – for the second and third year of the license if purchased in advance,
– 10% – for small, seasonal accommodation facilities.
Modern, intuitive and customizable calendar. You can set your own calendar and reservtion colors, grid cells width and length and what information shall be presented. The calendar allows to set a room cleanliness status, while built-in filters and search engines make searching for a customer, reservation or room very simple. Additionally, there is a mini-calendar dedicated mainly for hostels which presents rooms/beds allotment throughout the whole month.
Swift and simple room booking for both individual and group customers. It is also possible to calculate the room rate based on four different age groups, local taxes, meals and any services or products.
Moreover, you can issue fiscal documents such as invoices, proforma invoices, bills, recepits and booking confirmations. Our reservations module can be further customized by adding custom fields of your choice.
Rent additional services, managed on an hour-based timeline. It is possible to rent any services you wish, including bicycles, kayaks or pool tables but also sell sauna, swimming pool or jacuzzi tickets. The services module can also be used directly from the reservation screen or for individual customers who are not the hotel guests.
Simple and legible module that can be used to add, edit and search for individual / company guests and their reservations. You can also set statuses for your guests, such as Regular or Blacklisted, and assign discounts to them.
Create a room base of your accommodation facility. Rooms can be organised into groups to speed up their configuration and management process. Rates can be adjusted in regards to four age groups and rate-per-night or rare-per-person calculation. What is more, you can create an assortment and furnishing base that can be further used in the other modules of the program. Each room can also be marked as an apartment or be excluded from the calendar, online booking engine or statistics.
Complex documentation of your accommodation facility that provides an easy access to the customers` personal data, date and place of birth, ID number, address, company. Additional filters help to check the history of reservations.
Create and print kitchen reports that present an amount of meals and a time of their provision. Meals can be assigned to every reservation in different variants – half/full, single day/whole stay.
Print fiscal documents (invoices, bills, receipts, cash documents) and a variety of cash reports and sales registers. Filters make searching for a document only take a while and all documents can be exported to Excel for easier analysis.
Clear presentation of your accommodation facility`s allotment with a division into rooms, days, months or custom date range. Numerous financial statistics, sales register, meals and shift reports. All data can be exported to Excel or any other software of that type.
Complex rate management module, designed for room groups and channel manager/online booking portals synchronization.
Module dedicated to managing your users` privileges in KWHotel.
Advanced reports: local tax, reservations, assortment, cash, sales, statistical office, housekeeping and many more.
KWHotel Pro allows you to work on multiple workstations at the same time.
KWHotel Pro can work on both online and local MySQL / MS SQL databases. In case you choose an online one, it will not be accessable without an Internet connection.
The last but not least, every KWHotel Pro user can download an online calendar that, when placed on your website, will show the allotment of the accommodation facility. The calendar may show either an amount of available rooms/houses or beds.
This module is available as a free download for all KWHotel Pro users.
Premium Module makes it possible to connect KWHotel property management software to the largest online booking portals (i.e. Booking.com, Expedia, HRS, Hotele.pl and many more) thanks to synchronization with one of the channel managers.
Such solution allows you to automatically send allotment of your accommodation facility, download reservations from external systems and assign rooms with one click. Save your previous time thanks to modern solutions of our PMS!
Channel Manager – our partners
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Synchronization with portals through the Channel Manager
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And many more…
| Number of rooms/beds | First year net price |
|---|---|
| 1 - 16 | 250 zl |
| 17 - 28 | 350 zl |
| 29 - 60 | 550 zl |
| 61 - 100 | 800 zl |
| Above 100 | 1200 zl |
ARH Combo Scan ID scanner facilitates a check-in process of large groups. Thanks to this solution, you no longer have to manually rewrite personal data of dozens of people. Just put the ID on the scanner and data will be transferred to KWHotel in a matter of seconds!
More information about the Combo Scan ID scanner can be found here:
http://www.arhungary.hu/contleft/3031/content.html
Our newest solution allows you to synchronize directly with Booking.com!
No more need to manually rewrite availabilities and prices or use expensive solutions.
KWHotel PMS synchronizes directly with the online booking engine, sending prices and availability after each calendar update.
| Number of rooms/beds | First year net price | Annual prolongation net price |
|---|---|---|
| 1 - 16 | 200 zl | 100 zl |
| 17 - 28 | 300 zl | 150 zl |
| 29 - 60 | 400 zl | 200 zl |
| 61 - 100 | 500 zl | 250 zl |
| Above 100 | 600 zl | 300 zl |
Thanks to the advanced online booking engine, customer can book and pay for a room in your hotel, from the comfort of his home. KajWare company offers universal and dedicated systems suited for any website.
SEE MORE DEMO
Our systems support online payment gateways.
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| Number od rooms/beds | First year | Yearly prolongation |
|---|---|---|
| 1 - 16 | 200 zl | 100 zl |
| 17 - 28 | 300 zl | 150 zl |
| 29 - 60 | 400 zl | 200 zl |
| 61 - 100 | 500 zl | 250 zl |
| Above 100 | 600 zl | 300 zl |
Our systems support online payment gateways:
Online Booking Engine comes with an online management panel as well as a web reservation browser.
Panel is bundled with the online booking engine.
GALLERY
Access to your reservation calendar on the Android based smartphone or tablet!
The app also allows you to book a room and add customer.
KWHotel can be at your disposal even when you are on the move. Check our Google Play apps!
KWHotel Free Mobileis a completely free and intuitive app designed to run a small accommodation facility.
It allows to manage up to two rooms and has no access resctrictions. Downoald from Google Play!
Easily create, modify, delete reservations and assign customers to them. Include reservation dates, customer data, prices and check the payment status. Use different colors to easily check your reservations!
Manage the unlimited number of rooms, add and edit reservation or get in touch with your clients thanks to built-in calls and emails. Get it from Google Play!
KWHotel Standard Mobile app functionality includes:
Manage your hotel at home and on the move! Thanks to this mobile solution, your hotel travels with you!
KWHotel Pro Mobile is a demo version, set up on the test database of KajWare; the reservation calendar is shared with all users. In order to purchase the full version, please contact us at bok@kwhotel.pl.
Camping module supported by KWHotel Property Management Software, allows you to manage a campsite or tent field. It`s based on a campsite scheme (uploaded as a .jpg file) where all plots and sectors are highlighted.
The Camping Module makes it possible to:
When paired with KWHotel, it is possible to manage both campsites and houses, beds and campers.
Number of supported sectors and plots is the only limitation of the plot division. Majority of campsites is divided into 1-6 sectors (plots). You can make an unlimited number of reservations for the same sector. Up to 28 sectors version should be more than enough for majority of campsites. Larger versions are designed for campsites that provide lump sum based rental – one customer per plot.
| Lizenz 1. Jahr | 100 € Netto |
GALLERY
Simple to use Wellness&Spa module, allowing you to manage your guests` treatments and massages. SPA module operates on hour-based calendars presenting reservations of each cabinet and worker. Every reservation is described with a treatment type, date, hour, cabinet type, worker data and customer data. You can also create a database of your treatments, services, cabinets, workers and clients.
The functionality of KWSpa includes:
The module allows to:
| 1st year | Yearly prolongation |
|---|---|
| 300 zl net price | 49 zl net price |
GALLERY
KWHotel PMS cooperates with advanced accounting softwares.
KWHotel can be synchronized with the following accounting programs:
Synchronization cost depends on the data transfer type between the accounting software and KWHotel.
The majority of synchronizations is based on an import-export data transfer (Symfonia, Optima, Fides, wFirma or WF-Fakir). Files are exported from KWHotel to the accounting software. Synchronization is more advanced in case of the Subiekt accounting software: when issuing an invoice in KWHotel, the document will be opened directly in Subiekt.
| Synchronization | One-time cost |
|---|---|
| Import-Eksport (CogiSoft, Enova, ERP XL, Fides, Optima, Raks, Revisor, Symfonia, WF Fakir, wFirma) | 100 zł netto |
| Direct transfer | 300 zł netto |
KWHotel PMS cooperates with the most popular POS software in Poland.
KWHotel property management software can be synchronized with the following POS systems:
Synchronization will automatically open a new bill in the POS software, during the guest check-in process in KWHotel. Customers can freely use the gastronomic services which will be added to the bill and sent back to KWHotel. Upon customer checkout a summary bill can be issued, including all services and products.
| The cost of a one-off | 100 zł netto |
KWHotel can synchronize with hotel locks. The following ones are supported:
Thanks to synchronization with hotel locks, receptionist can program a card for specific client and time.
Since the above-mentioned companies offer a large amount of different locks, the KajWare company cannot guarantee that KWHotel will be compatible with every model; before you purchase any hotel locks, we highly recommend contacting us for verification.
| The cost of a one-off | 200 zł netto |
KWHotel PMS can be synchronised directly with the Polcard`s payment card terminal. Thanks to this solution, it is not necessary to type prices manually in case of a card payment. KWHotel will automatically send data, eliminating the possibility of human error and facilitating the guest check-in process!
The KajWare company offers a special package of KWHotel and a payment card terminal! Contact us and get an exclusive price!
Our Partner:
