KWHotel property management software is available in three versions:

KWHotel Freeversion allowing to manage a small accommodation facility,
Single computer version KWHotel Standardthat works on a database installed on the computer,
Multiple workstation version KWHotel Prodedicated to larger accommodation facilities; Internet database, no workstations limit, synchronized with online booking systems.

Customize KWHotel package to suit your needs and save your time and time of your staff!

TARGET USER?

KWHotel hotel management software is dedicated to small and medium accommodation facilities. Thanks to advanced options and modules it can be effectively used in small accommodation facilities and hotels.

WHY KWHOTEL

The main advantage of our hotel software, often pointed out by our customers is its` intuitivness and simplicity. Despite many modules being constantly added, KWHotel is still simple to use and does not require much time to learn it.

Moreover, thanks to affordable price any hotel owner can improve the workflow of his hotel and save his time and time of his receptionists.

SOME HISTORY…

KWHotel development has begun with the creation of reservation calendar that was requested by our befriended hoteliers in 2005. 10 years have passed since then and KWHotel is still improved and adjusted to our customers` requirements.

KWHotel is currently used by more than 3500 hotels in Poland and abroad. It is available in 21 language versions and remains highly popular accross the entire world.

KWHOTEL

AVAILABLE FUNCTIONS


Reservation calendar graphical representation of reservations background change for specified terms (i.e. holidays) housekeeping statuses room and room group filters customer search reservation ID search vacant rooms search day display change room grouping moving, shortening and extending reservations without opening them different reservation colors depending on the status (payment, arrival date) custom reservation statuses calendar customization (colors, line thickness, shadows) reservation labels
Individual reservations automated price calculation different settlement methods which take up to 4 age groups into account history of changes payment reminders reservation reminders additional products and services assignable to reservations local tax cash received documents for local taxes discounts fiscal documents booking confirmations letters of thanks hotel ID card meals assignable to reservations meals report custom reservation statuses custom reservation fields source of reservation management additional text files assignable to reservations joining individual reservations into groups overbooking option (possibility to book more than one room) obligatory check in option
Group reservations automated price calculation different settlement methods which take up to 4 age groups into account history of changes payment reminders reservation reminders additional products and services assignable to reservations local tax cash received documents for local taxes discounts fiscal documents booking confirmations letters of thanks hotel ID card meals assignable to reservations meals report source of reservation management additional text files assignable to reservations copying reservation to another term room group prices obligatory check in option KWHotel Free version makes it possible to add maximum three individual reservations into the group reservation.
Customer base individual customers company individal reservation search timed discounts VIP and blacklisted client statuses custom client statuses issued documents report customer photo custom client fields import/export from/to .CSV (Excel) search by surname or address
Rooms module room groups individual rooms price management of 4 age groups room rate depending on the number of people room equipment seasonal rates disabling rooms during refurbishment disable rooms in Statistics and online booking engine additional description for the online booking engine
Logbook customer check-in and check-out customer personal data company data export to .CSV (Excel) customizable printouts
Services module services management i.e. swimming pool, conference room hour-based reservation calendar automated price calculation different rate plans payments fiscal documents reservation statuses
Meals module creating meals meal provision hours canteen seats configuration kitchen reports remarks
Accounting module invoices pro forma invoices invoice corrections bills fiscal receipts correction notes cash documents assortment base various payment methods two forms for each payment discounts remarks automated annual or monthly numeration taxes management local tax management automated cash received and cash released documents to invoices and receipts
Rate plans module works only with room groups daily rates or for the specified term rates for different days of the week free cancellation blocking allotment for different terms minimum or maximum stay meals included in the rate plans
Documents and reports (PL, EN, DE, FR)
Advanced reports housekeeping report daily report sales report cancelled sales report settled advances document summary according to payment form document summary according to selected payment form sales summary according to the assortment statistical office report goods and services - summary report goods and services - detailed report raport źródeł rezerwacji source of reservation report deleted reservations list incorrectly settled reservations local taxes report revenue report night audit report summarizing the selected term reservation changes report
Advanced statistics
Dokumenty i raporty kasowe raport standardowy raport standardowy miesięczny rejestry kasowe raport na podstawie wystawionych faktur i paragonów raport na podstawie rezerwacji z wybranego okresu
Users and permissions user permissions (administrator, receptionist, junior receptionist, accounting, observer, online booking portals) possibility to modify permissions force password change
Notes and reminders reservation reminders other reminders
Mailing automated sending of booking confirmations creating custom booking confirmations
Security automated backup copy creation
Housekeeping moduleallows you to set an individual housekeeping plan for each reservation. Calendar with possibility to choose specific days of the week or intervals. You can also include housekeeping hours and add comments.
Automated reportsautomated sending of reports to the specified email address - choose time and hour.
Multiple workstations support
Work via Internet
Availability calendar placable on your hotel`s website
Online booking engine		additional fee
Fiscal printer support daily report full report (fiscal document) for selected term sales summary (non-fiscal document) for selected term full monthly report (fiscal document) monthly sales summary (non-fiscal document) full report (fiscal document) for selected numbers sales summary (non-fiscal) for selected numbers shift report (non-fiscal document)
Polcard payment terminal support	additional fee
Hotel locks support	additional fee
Synchronization with POS software	additional fee
Synchronization with accounting software	additional fee
Synchronization with online booking portals and channel managersPremium module makes it possible to synchronize with the channel manager which manages synchronization with online booking portals (i.e. Booking.com, Expedia, HRS)	additional fee
Direct synchronization with Booking.com and eHoliday	additional fee

KWHOTEL

PRICE LIST


Number of rooms/beds	First year net price	Annual prolongation net price	First year net price	Annual prolongation net price
1 - 10	59 zl	59 zl	200 zl	90 zl
11 - 16	79 zl	69 zl	300 zl	120 zl
17 - 28	99 zl	89 zl	450 zl	170 zl
29 - 60	149 zl	129 zl	650 zl	190 zl
Above 60	199 zl	159 zl	850 zl	220 zl
		Online MySQL database hosting	60 zł	60 zł

	Synchronization with Channel Manager	Synchronization with Booking.com and eHoliday
Number of rooms/beds	Abonament roczny net price	First year license net price	Annual prolongation net price
1 - 16	250 zl	200 zl	100 zl
17 - 28	350 zl	300 zl	150 zl
29 - 60	550 zl	400 zl	200 zl
61 - 100	800 zl	500 zl	250 zl
Above 100	1200 zl	600 zl	300 zl

Premium jest modułem synchronizacyjnym. Należy podpisać osobną umowę z wybranym channel manager’em.
Cena zawiera podpięcie do 3 wtyczek. Każda kolejna wtyczka 100 zł netto.

The annual license offer you the following benefits:

all available modules and functions listed below,
access to updates,
24/7 technical support in case of an emergency.

Possible discounts:

-5% – for placing a logo of our software at your website (details),
-10% – for the second and third year of the license if purchased in advance,
-10% – for small, seasonal accommodation facilities.